How do I submit an expense report?

All finalists are required to submit their expense reports through FYLE. 

Here is the link for FYLE: https://app.fylehq.com/app/accounts/#/signin 

 Knowledge base videos


Do I need to include receipts with the Expense Report?

Yes. You need to include itemized receipts for all expenses(itemized receipts are only for Finalists), except meals and incidentals expenses (M&IE), regardless of the amount.  Please DO NOT upload meal receipts for reimbursement.


For meals and incidentals expenses (M&IE), you must include an official copy of the per diem rate from either the Domestic Travel Link: GSA (https://www.gsa.gov/travel/plan-book/per-diem-rates)  or US Department of State's website.(International travel) (https://aoprals.state.gov/content.asp?content_id=184&menu_id=78)


What is the turnaround time for reimbursement?

Up to 30 days from the date we receive a completed expense report. 


What types of expenses go under miscellaneous expenses?

Miscellaneous expenses include charges such as: baggage fees, foreign exchange fees, visa/passport fees, vaccination fees etc.


What needs to be included in my Expense Report for a timely reimbursement?

  • Airfare receipt (Concur). Please be sure to submit the receipt and not the Itinerary from Concur.
  • Add Zero Dollar receipts, -Concur, Direct Deposit just like any other expense.
  • Form W-9 (see attached form below)
  • Itemized receipts for ground transportation(transportation receipts need a comment on where you departed from and where you arrived to), misc. expenses.
  • You can only be reimbursed for interview expenses. Happy hours and networking expenses are NOT reimbursable.
  • Printed Per Diem Rate from each local you visited from. GSA  for US travel, and US State Department for International Travel.
  • Proof of the exchange rate you are using (http://www.oanda.com/currency/converter/ (link is external) This is applicable to international travel only.
  • Google maps if you are asking for mileage reimbursement.
  • Tutorials and Guides


No receipts should reflect Alcohol or Alcohol related charges.