How do I request an advance?

Download the form (below) and fill in the requested information and attach your Fellowships approval document. Submit the form in SAGE and select Advance. Please ensure that you sign and date the form. 


How much may I request?

The limit is $5000. 

However, always request lower than estimated trip amount to prevent you from having to write a check for anything you may owe. 

  

How long does it take to receive an advance?

If you have no prior balances, your request will be processed and deposited within 15 business days. Please contact us via Freshdesk if you have not received it within that timeframe. 


May I request an advance for multiple trips?

You may, but the request should be made on one form, with seperate dates in order to receive one lump sum payment. 

  

What is the process to clear an advance? 
 Please submit an expense report through SAGE, within 10 days of completion of your event.  Submit an expense report just as you normally would, with these 2 additional steps.1) You will need to add the advance form AND the AAAS deposit receipt to document the advanced payment to you, and 2.)List the advanced amount as a negative number. 
For audit purposes, we must be able provide the proper back-up documentation, to clear the advance.  Please ensure the amounts, locations, and dates of travel/training match between the advance request.  
**You will not be able to receive another advance until your outstanding advance is cleared. **