What expenditures need approval?
All expenditures need approval. Fellows may not purchase or commit funds for fellowship-related travel and/or training without prior written authorization from the fellow's agency representative and AAAS.
What information is needed for approval?
- Details of the planned professional travel/training.
- Destination and purpose of travel/training.
- Dates of travel/training.
- A budget estimate of the expenses to be covered.
The authorization must be received and approved by AAAS before incurring any expense or booking any travel or training activity.
Where do I request travel/training approval?
You can submit a request via FellowsCentral. Instructions can be found here: Submitting a Travel/Training Approval Request
STPF does not provide approvals for travel/training requests that arrive via email. Please use the system.
What happens if I do not receive approval prior to the trip?
When the policy is not followed, expenditures are the responsibility of the fellow.
When may I book with Concur?
Upon authorization, fellows may use the AAAS-designated travel agency (Concur) to make flight arrangements or may make other arrangements using the internet or direct connection with an airline.
Fly America Act Compliance - Concur Travel
Please note that using or calling Concur will not absolve you of responsibility for remaining compliant. If you have a question, please submit a ticket to Finance. Further information on the Fly America Act and AAAS’s policy in reference to your travel may be found in the travel/reimbursement policy document.
Do I need approval for a rental car?
Yes, all expenditures need prior approval.
How long should I allow for approval?
Please allow two business days. It's usually faster but plan as far in advance as possible.